Constitution - Eastleigh & District Angling Club

This club shall be entitled “THE EASTLEIGH AND DISTRICT ANGLING CLUB” the abbreviated form E.A.D.A.C
The objective of the club shall be to foster the art of angling , including recreational and social activities as determined by the General Committee and or the membership of the club.
The business of the club shall be conducted by a duly elected General committee which shall consist of Chairman, Secretary, Treasurer and such other members as are necessary to carry out the business of the Club.
The Chairman, Secretary and Treasurer shall be elected at a duly constituted Annual General Meeting, their offices to run for two years, by the simple majority of members present at the meeting. The serving Chairman Secretary and Treasurer may seek re-election at the end of their term of office. The above terms of office shall not all run concurrently.
The remaining members of the General Committee shall be elected annually, at a duly constituted Annual General Meeting, by a simple majority present at the meeting. Such members of the General Committee may seek re-election at the end of their term of office.
Any member currently serving as an officer or committee member of any other angling club or society shall not be eligible to serve as an officer or committee member of the E.A.D.A.C.
The General Committee shall have the power to co-opt onto the committee such persons as the Committee may think fit for the period remaining until the next AGM . Such co-opted persons may seek re-election at the end of their term as committee members.
The General committee shall meet on the 2nd Tuesday of every month, except when the clubs business is such that the Committee decides that an extra interim meeting is required. Officers meetings only will be held on the alternate months to the general committee.
Records of attendance of committee members at committee meetings shall be made available to all members at the AGM before elections of the committee take place.
Membership secretary shall be elected to keep a true record of all members of the club including dates of birth of all junior members.
Minutes Secretary shall be appointed to keep a true record of the proceedings of all meetings such minutes to be approved and endorsed at the following meeting.
The funds of the club shall be maintained by the Treasurer, who shall keep an accurate record of all financial transactions, such records to be made available for the annual audit by the club’s external auditor.
All financial transactions up to £100.00 shall be agreed with at least 1 officer of the club, larger transactions must be approved by the General Committee before any such transactions take place. A full balance sheet shall be made available to all members attending the AGM.
The club’s bankers shall be one of the main banks, all cheques must be signed by two of the following officers, chairman, the secretary or the treasurer.
In the absence of the chairman the secretary shall preside over meetings, in accordance with the rules of the club.
All meetings shall be attended only by fully paid up members of the club. Special category members shall be classed as full members at such meetings.
The quorum for General, Special and Annual General Meetings shall be members present at such meetings.
Special General meetings may be called by the General Committee as they deem necessary.
Special meetings may be called by members on production of a petition signed by 10% of the Membership, the general committee determining the time and venue of such meetings.
No other business shall be discussed at special meetings, other than the business for which the meeting was convened, except at the discretion of the chairman.
Members shall only be admitted to the general meetings on production of their valid membership card.
A register of all members attending the AGM will be kept.
Should the membership fall below 21 members, a special general meeting shall be called to dissolve the club. The net funds and other assets of the club being donated to other clubs and organisations having like interests and objectives.
All members shall be full members at the age of 18 years.
1. (A “Juvenile” member is defined as being over the age of 13 years and under 16 years on the 1^st May and may fish the club waters unaccompanied in daylight hours only.
2. A “junior” members is defined as being over the age of 16 years and under the age of 18 years on the 1^ST May.

Enrolment fee shall be payable by new members joining the club, the amount to be agreed by the members each year at the AGM by simple majority of those present.
Full Membership (over 18 years) entitles partner and children under the age of 13 years to fish club waters.
Acceptance of membership shall be deemed acceptance of all club rules and regulations.
The membership shall vote at the AGM to determine the annual membership fee payable for the ensuing year. A minimum amount necessary for the effective running of the club will be recommended by the committee. Fees may be refunded at the discretion of the committee.
The general committee may award (or revoke) complimentary or honorary membership to anyone who in the opinion of that committee deserves such membership for services to the club.
Any member committing or causing an act detrimental to the club may be summoned to appear before the committee, without the club’s officers in attendance, who shall have the power to deal with the matter in such a manner as they consider fair and just. Notice of appeal against such decision must be made in writing to the club secretary within 14 days.
One committee member must be present at a hearing of the appeal to present evidence, but he or she must not take part in arriving at the decision on the appeal.
All suggestions and complaints shall be presented to the club secretary in writing, for consideration by the general committee. Any decision reached by the general committee on such matters will be conveyed in writing to the member making the suggestion or complaint not more than 14 days after reaching a decision.
The General committee shall appoint a sub-committee to deal with any matters of the general committee’s choosing.
Members present at a meeting may consent to a change in the order of the agenda paper by a simple majority of those present.
There shall be five trustees of the club who shall be appointed by the committee and the property of the club (other than the moneys which shall be under the control of the treasurer) shall be vested in them to be dealt with by then as the committee from time to time direct by resolution (of which an entry in the minutes book shall be conclusive) and the trustee’s shall be indemnified against risk and expense out of the property of the club. Only four trustees to act on any transaction. The trustee’s shall hold office by a resolution of the commit who may for any reason which may seem sufficient to a majority of those present and voting at any meeting remove any trustee from the office of trustee.
Numbers of members of the committee’s discretion.
EADAC will not employ any person in any full or part time paid post to conduct the club’s day to day business without the members first being consulted at the AGM.
Applications must be made to the committee for permission to place memorial plaques in the memorial Stoneham. All such plaques must be of the same size, shape, material and general design as approved by the committee.
The club shall have the power to borrow money and to charge any property that it may own for the liabilities so incurred. Any such borrowing and giving of security shall be approved by the members at an AGM. Any borrowing shall be in the name of the trustees who shall have the power to enter into any facilities and provide security in respect of such borrowing.